Jll Career – Brokerage Assistant In Pittsburgh

Overview

Position Title: Brokerage Assistant

Company: JLL

Location: Pittsburgh, PA, US

Job Description

We are currently seeking a Brokerage Assistant to support our Indianapolis office leasing brokerage team. This is a role which provides administrative and marketing support to a team of seven brokers and the team. We are seeking a highly-motivated and detail-oriented team player who can adapt quickly in our collaborative, fast-paced environment.

Responsibilities:

• Manage property listings and available spaces to ensure consistency across all listing platforms – e.g. CoStar, VTS, etc. Experience with these platforms preferred but not required.
• Manage and update contacts for all marketing lists – e.g. Outlook, CRM.
• Manage Listing Agreements and renewal schedule.
• Prepare and format proposals and responses.
• Submit and track expenses for all brokers.
• Secure purchase orders and create invoices for vendor and/or client payments.
• Track lease execution and payment process through internal software, Dealio.
• Produce timely and accurate word-processed documents. Proficiency in Excel, Word, Outlook and PowerPoint is required.
• Coordinate calendars, schedules and create agendas for all team meetings.
• Maintain filing system for property marketing brochures and flyers.
• Perform printing and binding duties as needed.
• Maintain and update team bios.
• Act as back-up front desk support to assist with answering the main office line, greeting guests and maintaining refreshments.
• Help keep the front lobby, conference rooms, kitchen and workroom clean and organized.
• Other duties as assigned.

 

Requirements:

• Bachelor’s Degree or commensurate experience required.
• Workplace experience, minimum of 2 years in administrative and/or marketing support role
• Advanced Microsoft Office proficiency required – Excel, Word, PowerPoint, and Outlook.
• Adobe InDesign proficiency required.
• Adaptable to fast-paced environment
• Highly organized
• Time management/Prioritization
• Team player – sharing ideas and best practices
• Takes ownership/Ability to hit the ground running
• Eager to learn/grow skill base
• Self-motivated /proactive mentality required