Overview
Position Title: Brokerage Assistant
Company: JLL
Location: Pittsburgh, PA, US
Job Description
We are currently seeking a Brokerage Assistant to support our Indianapolis office leasing brokerage team. This is a role which provides administrative and marketing support to a team of seven brokers and the team. We are seeking a highly-motivated and detail-oriented team player who can adapt quickly in our collaborative, fast-paced environment.
Responsibilities:
- Manage property listings and available spaces to ensure consistency across all listing platforms – e.g. CoStar, VTS, etc. Experience with these platforms preferred but not required.
- Manage and update contacts for all marketing lists – e.g. Outlook, CRM.
- Manage Listing Agreements and renewal schedule.
- Prepare and format proposals and responses.
- Submit and track expenses for all brokers.
- Secure purchase orders and create invoices for vendor and/or client payments.
- Track lease execution and payment process through internal software, Dealio.
- Produce timely and accurate word-processed documents. Proficiency in Excel, Word, Outlook and PowerPoint is required.
- Coordinate calendars, schedules and create agendas for all team meetings.
- Maintain filing system for property marketing brochures and flyers.
- Perform printing and binding duties as needed.
- Maintain and update team bios.
- Act as back-up front desk support to assist with answering the main office line, greeting guests and maintaining refreshments.
- Help keep the front lobby, conference rooms, kitchen and workroom clean and organized.
- Other duties as assigned.
Requirements:
- Bachelor’s Degree or commensurate experience required.
- Workplace experience, minimum of 2 years in administrative and/or marketing support role
- Advanced Microsoft Office proficiency required – Excel, Word, PowerPoint, and Outlook.
- Adobe InDesign proficiency required.
- Adaptable to fast-paced environment
- Highly organized
- Time management/Prioritization
- Team player – sharing ideas and best practices
- Takes ownership/Ability to hit the ground running
- Eager to learn/grow skill base
- Self-motivated /proactive mentality required
About JLL
We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.