Overview

Position Title:  Executive Assistant

Company:  CBRE

Location: Irvine, California, US

Job Description:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities:

  • Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
  •  independent research and prepares information for special projects as assigned.
  •  Completes expense reports and handles the reconciliation of receipts for a designated work group or for executive leaders.
  •  Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
  •  Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
  •  Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs
  •  Create and Track action items from meetings.
  •  Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.
  •  Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
  •  Plans, coordinates, and supports meeting and conferences. Arranges domestic and international travel.

Requirements:

  • Ensures quality and regular audits of the Service Business Continuity plan.
  • Delivers strategic plan for utilization of vendor partnerships.
  • Ensures necessary tools and technology are available for mail services teams and clients.
  • Maintains relationships with vendors who provide services and goods.
  • Performs other duties as assigned
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About CBRE

We believe your office should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen.

As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day.